1.Organisational Structure and Decision Making
Name: Tunstall and Rendlesham Off-Road Group
The organisation is composed of a chairman, secretary, treasurer and members. Additional positions may be created as needed, and members are appointed to positions through a vote taken collectively in open forum at monthly meetings.
All organisational decisions are made collectively in open forum meetings, without an appointed committee. Decisions will be voted on by members in attendance at regular meetings, without formal notice given of voting dates.
An annual general meeting will be held every November, at which organisational structure and decision-making policies will be considered and amended, if agreed by the membership.
Regular meetings will be held on a date announced on the TROG website calendar at a venue to be determined informally by members.
The object of TROG is to provide facilities for and promote participation of the whole community in the sport of mountain biking in Suffolk. TROG members and volunteers build and maintain trails with the cooperation and support of landowners and managers.
TROG is registered with HMRC as a Community Amateur Sports Club (CASC).
TROG’s organisational goals include the following:
- Repair existing trails that have been damaged and eroded by over-riding.
- Expand the network of trails and cycling routes, initially in Tunstall and Rendlesham, throughout Suffolk
- Maintain and improving the quality of trails.
- Develop trails and routes for riders of all levels, including experts, intermediates, beginners and families.
- Improve mountain biking in the Suffolk area with due care to the environment.
- Promote mountain biking opportunities that are environmentally sustainable and socially responsible.
- Build a solid membership base for adults and juniors.
- Build a positive and cooperative relationship with landowners and managers
4.Membership and Benefits
Membership is open to all persons irrespective of ethnicity, nationality, sexual orientation, religion or beliefs; or of age, sex or disability except as a necessary consequence of the requirements of mountain biking as a particular sport.
Members pay an annual membership fee per person of £5.50 (To be reviewed at the AGM), which is due upon membership and is then paid annually.
Member’s benefits include participation in a range of organisational activities, including but not limited to volunteer events, group rides and socials. Members also have access to discounts on products and services provided by sponsors and affiliates.
The Club may refuse membership or expel from membership only for good and sufficient cause, such as conduct or character likely to bring the Club or sport into disrepute. Appeal against such a decision may be made to the Club’s members and decided by a majority vote.
To be eligible for sponsor and affiliate discounts members must be paid in good standing and have attended at least one volunteer event in the previous quarter (3 months).
Formal organisational communications will be conducted at monthly meetings. Meetings dates and venues, as well as volunteer events and social activities, will be posted on the TROG website calendar. Members may also be notified informally by email of meetings and events, but members are individually responsible for checking the website calendar.
Informal communications will also be conducted using the TROG website forum as a means of contact and correspondence between TROG members, Forestry representatives, sponsors, affiliates and other organisations.
7.Finance and Sponsorship
A bank account will be maintained in the name of TROG. All membership dues, sponsor contributions, grants and other organisational funds are deposited in this account. Two signatories are required for any withdrawal.
The organisation’s Treasurer will keep details of all income and expenditures. Statements and accounts will be open for inspection at any time (within reason) by members.
Any surplus income or profits are to be reinvested in the Club. No surpluses or assets will be distributed to members or third parties.
In the event of dissolution of the Club, any remaining assets shall be given or transferred to another registered CASC, registered charity or the sport’s governing body for use by those in related community sports.
In the event of injuries or property damage incurred during volunteer events, TROG will utilise the insurance provided by its selected insurer. Only insured and certified members aged 18 and over will be allowed to use power strimmers and other tools subject to health and safety considerations, as determined by the rules and the insurance policy
TROG is affiliated as an organisation with the International Mountain Bicycling Association (IMBA) (membership number 07/276) and follows the IMBA standards of sustainable, natural trails that cause minimum disturbance to the landscape and provide maximum enjoyment on a bike.
Members are at liberty to become individual members of IMBA, but IMBA membership is not a requirement of TROG membership.
TROG is affiliated as an organisation with British Cycling (reference number 01/008/052).
TROG is also to consult with the landowners and managers and TROG members abide by the managerial decisions of those people where their organisational activities are concerned.
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